Wake Up, Junior, You're Hired
Kids spending too much time in front of the TV?
As a sole proprietor, you can save money by hiring them--so long as they are
under 18 years of age. When it comes to hiring children, the IRS tends to use,
well, kid gloves. There are no Social Security or federal unemployment taxes
involved, and kids can shelter up to $5,400 of wage income with their available
standard deduction.
Let us assume, for instance, your tax rate is 35 percent. If you are shorthanded during your business's busy season, you can save $560 by paying two of your kids $800 (at $8 an hour for 100 hours) apiece to pitch in.
Corporations, on the other hand, are not so kid-friendly, as you might expect. You can still hire children and deduct their wages on the company tax return. But the payments are subject to Social Security and federal unemployment taxes, just like wages paid to regular workers. Therefore, unless little Charlie has a real knack for corporate accounting, you are better off hiring someone who does not live at your house.
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If you do hire your child, make sure he or she actually does something. IRS auditors will ask.
Start Me Up
Fast Fact: Start Me Up Typically, business startup costs are capital expenditures. Startup costs include any amounts paid or incurred in connection with creating an active trade or business or investigating the creation or acquisition of an active trade or business. Organizational costs include the costs of creating a corporation.
However, you can elect to deduct up to $5,000 of business startup and $5,000 of organizational costs paid or incurred. The $5,000 deduction is reduced by the amount your total startup or organizational costs exceed $50,000. Any remaining costs must be amortized.
For more information, see IRS Publication 535, Business Expenses.
Baby, You Can Drive My Car
Owning a new car can be expensive these days. As a
business owner, however, you can defray some of the cost of your vehicle by
deducting business-related mileage expenses. Under 2008 tax law, deduction rates
are 58.5 cents per business mile, 14 cents per charitable mile, and 27 cents per
moving/medical mile. There are no longer any mileage limits, either, so drive as
far as you want. Just remember to keep a log of your travel miles so you can get
the most out of your deduction.
The Home Office Tax Picture
There are more and more telecommuters and home
businesses these days, and the home office deduction has changed over time to
benefit these self-employed taxpayers. According to IRS rules, so long as you
use the space regularly and exclusively for business, you get the full home
office deduction. Even if you are just using the room as a quiet place in which
to pay bills or handle other administrative tasks, you can take advantage of
this deduction--so long as you don't do the same chores in other locations as
well. Self-employed salespeople and contractors are some of the more common
examples of taxpayers that benefit from this provision in the tax law.
Home Office Help
If you are not certain you qualify for the home office deduction, look at these tips to see how you can turn your own house into a significant cut off your tax bill:
| Home Office Deduction Checklist | |
| Create business cards with home address on them. | |
| Have clients who visit your office sign a guest book. | |
| Retain receipts of the purchase of office equipment and other business related expenses. | |
| Keep all of your business invoices - with your home address prominently featured. | |
| Keep a work and time log. | |
Not only will these items help you more easily prepare your tax return (not to mention get the deduction), but they also prove that you are running a business out of your home.
Accelerating Deductions
So you have established that you are running a
home-based business. Now it's time to begin accelerating those write-offs. If
you are a sole proprietor, you will be recording these deductions on Form 8829
(Expenses for Business Use of Your Home).
You can begin by deducting any preparation work you did turning your garage or spare bedroom into an office. Painting, spackling, rug cleaning--any type of maintenance work intended to spruce up the place qualifies. If you attach a rider to your home insurance to add a home office, deduct that, too.
The next step is deducting all the costs linked to your infrastructure, such as telephone lines, internet services and utilities. Also, make sure to deduct the home office portion of the insurance on your home (considered an indirect expense by the IRS). If you rent, deduct the home office portion of your rental payments, too. Look to IRS Form 8829 for further instruction on how much to deduct from indirect expenses.
Eat, Drink and Be Tax Merry
You can deduct half of your meal and entertainment bills, as long as they are somehow business related. The savings will buy you more than a cup of coffee, too. For example, a $100 dinner only costs $86 if you belong to the 28 percent tax bracket.
You can also deduct up to $25 on your tax bill for every gift you give to a business client per year. In other words, keep the Homer Simpson bobble-head dolls coming until your client begs you to stop.
But remember to save the receipt (for meals and entertainment of $75 or more--for anything less a receipt is not necessary) and record the time, date, amount paid, name of the restaurant, golf course, theater, etc. Jot down a business reason for the meeting as well--the IRS may want to know why you keep taking clients down to the local watering hole.
Flying the Tax Friendly Skies
You may have a hazy definition of the
difference between business travel and recreational travel, but you can bet the
IRS aims to draw a clear line between the two.
If you are self-employed, however, that line is currently drawn in your favor. If you can prove you were doing some sort of business on your visit to Key Biscayne or Honolulu, you can deduct the trip on your taxes. There is a good reason, after all, why many larger companies traditionally host their seminars and conventions in the Grand Caymans instead of Grand Rapids. You can deduct expenses on your trip, too, such as convention or seminar fees, hotel accommodations, meals and entertainment, and travel expenses to and from your destination. If you can prove it's business-related, your spouse could come and expense the trip, too.
Obviously, when you add up all these expenses, it can really make a big dent in your final tax bill. A self employed business owner in the 30 percent tax bracket spending $10,000 to travel to Tokyo to drum up some business can have $3,000 of the trip subsidized by Uncle Sam. Pretty generous, huh?
Of course, not everything can be deducted as a business trip expense. The IRS will not be impressed by those financial advisory seminars that are held on a deep sea-fishing cruise and at golf courses resorts. Likewise, that quilting bee convention in Las Vegas is not going to qualify as business-related if you are mainly selling power tools. The IRS tend to take a dim view of trying to deduct expenses on trips that do not have anything to do with your business.
Top 10 Tax Record-Keeping Tips for Small Business Owners
Having a hard time getting your business records organized? Relax. Follow these ten tax record keeping tips and get back on track:
| Top 10 Small Business Tax Record-Keeping Tips | |
| 1 | Keep business and personal tax records separate. |
| 2 | Open a separate checking account for your business and keep your records accordingly. |
| 3 | Keep all records and receipts to support income and expenses claimed. |
| 4 | Use a separate credit card for your business. |
| 5 | Have a business use mileage log for your service vehicle - and then use it. |
| 6 | Avoid cash purchases that do not produce a valid receipt. |
| 7 | Reconcile your bank and credit card statements each month. |
| 8 | Highlight all long distance business calls on your personal (home) telephone bill. |
| 9 | Make sure you get a receipt for everything. If the expense was incurred for business purposes or in the course of producing business income, it is likely tax deductible. |
| 10 | Keep all records and receipts in a safe, dry location for future use. Consider a safe deposit box for crucial personal records like birth certificates and wills. |
Roni is the founder and owner of the nation's largest tax resolution law
firm, Roni Lynn Deutch,
A Professional Tax Corp. She is also founder and owner of
Roni Deutch Tax Center,
one of the fastest-growing tax preparation franchises in the U.S.




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